Freelance Creative Assistant

 

About Sequence:

Sequence is an award-winning, boutique events agency specializing in production, strategic planning, and design. We work with a mix of corporate, media, entertainment, finance, and non-profit clientele and events to produce in-person, hybrid, and virtual galas, launches, conferences, awards shows and beyond. Sequence is headquartered in New York, NY and executes events worldwide. We have been named a Top 50 Event Agency by Special Events Magazine, a Top Virtual Event Solution by BizBash, and a Great Place to Work by Great Place to Work US.

For more information, please visit www.Sequence-Events.com.

About You:

• You are local to NYC/tri-state area (transportation and lodging are not provided for these roles)
• You have 1-2 years event / project management experience as a freelancer, at an agency or on the client side
• You have a can-do attitude with no task too big or small.
• You are creative, tactical, a problem-solver and a self-starter.
• You have a keen eye for detail, accuracy in organizing large data, and love spreadsheets!
• You are punctual, reliable, and flexible.
• You present professionally with poise and clear communication, especially when client-facing.
• You know how to have fun, but you work hard.

Responsibilities

• Overall
  • Work alongside our Creative Team (Chief Creative Officer, Creative Coordinator, etc.) on internally- and externally-facing creative projects of all types
  • Work on multiple projects simultaneously at various stages
  • Bring a detail-oriented eye and the highest standard to all of your work
  • Incredibly resourceful – always looking for and cultivating new vendors & partners
  • Hone clear & succinct visual communications skills to demonstrate in all presentations

 

• Areas of Focus
  • Graphics and collateral design support & working with graphic designers
  • Developing skills related to designing and utilizing physical space, installation, rigging & ability to transform a space to suit the event strategy, brand & clients’ goals
  • Understanding the role of brand guidelines and how to organically brand an event based on creative direction
  • Supporting the Sequence discovery process and how we assess and address client’s event goals & KPIs through creative solutions
  • Assisting in the development of creative event concepts with a client’s strategic goals in mind
  • Research & attention to industry trends such as events, fashion, art, design, technology and more

 

• Proposals & Brainstorming
  • Scheduling team meetings & brainstorms
  • Take & distribute notes, as needed
  • Support in creating & circulating creative briefs for teams participating in group brainstorms and to relevant vendors
  • Assist with the creative proposal process for potential clients: content gathering & development, research, implementation of custom design template, deck assembly and ensuring delivery by deadline

 

• Event Concepting
  • Assisting in creating conceptual mood boards & deck presentations with an eye to style & accuracy
  • Perform research related to creative & design elements, venues, vendors, etc.
  • Utilize SEQ resources (or research) for mock-ups, renderings & other visual communications to client
  • Utilize SEQ resources (or research) for creative installations & fabrication, rentals & other décor

 

• Event Design: Projects, Process & Procedure
  • Support the Creative team on creative projects or creative aspects of larger projects to ensure those aspects are fully owned from inception through to fruition
  • Ongoing vendor communications on assigned elements, maintaining order requests and trackers, ordering rentals and supplies, tracking shipments
  • Ongoing maintenance of asset trackers, feedback trackers, coordinating deliverables between designers and Creative team and overall design timelines
  • Update & document SEQ’s creative processes in guides & templates whenever relevant
  • Assist in building creative sections of project timeline in Monday
  • Recording time accurately via monday.com for all projects and job functions
  • Support in the event design budgetary process, including vendor payments & EPSs
  • Organizing, packing and unpacking of event supplies in-office and on-site

 

• Other
  • Liaise with SEQ Marketing re: creative event coverage support, asset management & award submission opportunities
  • Work with SEQ visual brand look & feel, creative document layouts, SEQ swag, client gifts, etc.
  • Contribute to SEQ office design & décor concepts, as budget and time allow

 

• Helpful Skills
  • Adobe Photoshop, Illustrator – preferred but not required
  • G-suite: Slides and Sheets a must
  • Eye for aesthetics – moodboarding

Qualifications:

•   1-2 years experience in event production, brand identity and / or experiential activations
•   Ability to multitask in a fast paced industry
•   A creative and strategic brain for what is unique and could wow an audience
•   Storytelling skills with the ability to think conceptually on a vision or set of KPI’s
•   A team spirit with an ability to collaborate
•   A fervent curiosity and unyielding passion for the work!

Contact Instructions:

Please submit the following in an email to careers@sequence-events.com with the subject line: “Freelance Creative Assistant”)

•   Cover letter that includes something unique about you and why you want to work at Sequence.
•   An up-to-date resume
•   A professional writing sample to showcase your creative writing
•   Your design portfolio or examples of design work you have executed in the past
•   Salary requirements
•   Potential start date

NO PHONE CALLS, PLEASE!

Sequence is an equal opportunity employer; we strongly value diversity at our company. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.